Food Truck Vendor Info

Planet-Earth Party
Sooke Region Earth Day Celebration 
Plastic Reduction Theme
Sunday, April 22nd, 2018
Celebration 10:00 – 3:00 + Dance 4:30 – 8:00
Sooke Community Hall, 2037 Shields Rd, Sooke, BC
NOTE: As our focus of Earth Day 2018 is plastic reduction, we ask that you not utilize the following: Balloons, plastic decorations, plastic straws or food containers and utensils (except truly compostable), and land-fill give-aways, no bottled water, etc.
Food trucks: are responsible for providing compost and garbage bins in front of their trucks (which we are hoping will not need to be used).
Directions from Victoria…..take Highway 14 toward Sooke. Turn right (heading north) on Otter Point Road (third traffic light after the bridge). Turn left on Eustace Road and the hall is on your left.
Tell us about yourselves and your business. How green are you? What is your vision for your business within the environment? Does your business reduce waste? Are you upcycling, doing something constructive with waste, or doing something constructive without any waste, making things local? On your application or in an email let us know something special that you are doing so we can showcase your efforts.
Zero Waste Sooke/Transition Towns Sooke,
Coordinator Marlene Barry, reflexology4you@gmail.com 250-884-9955
Sponsors:
Planet-Earth Party
Sooke Region Earth Day Celebration:
Plastic Reduction Theme
Sunday, April 22nd, 2018
Celebration 10:00 – 3:00 + Dance 4:30 – 8:00
Sooke Community Hall, 2037 Shields Rd, Sooke, BC

Exhibitor Application & Agreement
TERMS AND CONDITIONS
· Exhibitor and food truck application and payment must be received by April 1st, 2018. Applications will be accepted beyond this date, if booth space is available.
· Cancellation policy: prior to April 1, 2018, full refund of booth fee will be awarded. After April 1, 2018, minimum cancellation fee of 50% applies; partial refund of balance provided only if a replacement exhibitor can be found.
· Wifi internet service is unavailable in the hall, however cellular service is good.
· Limited electricity available, must be requested at time of booking.
· Exhibitor and food truck drop off and set up Sunday, April 22 8:30 a.m. All exhibits and food trucks must be set up prior to opening at 10:00 a.m.
All food trucks must check-in at the registration table prior to set up.
· Parking attendants will direct food trucks to their designated zones.
· Once your food truck is unloaded you will be directed to alternate parking areas, leaving parking near the hall for attendees.
OFFICIAL OPENING CEREMONY SUNDAY APRIL 22nd 10 AM
I/WE understand and hereby accept the terms and conditions of this agreement.
PRINT NAME: ________________________________________ DATE:_________________________
BUSINESS: ____________________________SIGNATURE: _________________________________
Zero Waste Sooke/Transition Towns Sooke,
Coordinator Marlene Barry, reflexology4you@gmail.com 250-884-9955
Sponsors:
Organization / Business:
Contact person(s):
Business phone Cell phone or other
Email
Mailing Address
Description of foods offered and how you will be managing waste, both utensil and food generated.
Will you be offering a discount for attendees who bring their own eating containers and utensils? Yes No
Related to the serving and selling food of food: Are you VIHA approved? YES NO
Please submit proof of FoodSafe Certification.
Do you require access to water? YES NO If YES, for what purpose?
If yes, please bring your own hose or approved containers.
Do you require electricity? YES NO If YES, for what purpose?
(Plugins are in limited supply in the building and will be provided on a first-come-first-serve basis. Bring your own extension cords.
Will you be selling product or services other than meals? YES NO If YES, what?
Are you willing and able to stay until 6:30 for attendees who are staying for the dance (4:30-8:00) and wish to eat dinner at the venue? YES NO
Outdoor space - 10’x10’ – Food Vendor, Country Market, etc. X $30 = $
(Tent not provided)
Total $
Tables and chairs will be set up in advance under a tent for attendees who wish to sit and eat their lunch or dinner.
Please return application and payment to;
Sooke Transition Town Society, c/o Martin Bissig, Treasurer, 2358 Kemp Lake Road, Sooke, V9Z 0R3.
PAYMENT METHOD: CHEQUE CASH
Make cheques payable to Sooke Transition Town Society.
Mailing address is c/o Martin Bissig, Treasurer, 2358 Kemp Lake Road, Sooke, V9Z 0R3.
I have read and agree to the Terms and Conditions (Attached)
Signature
Date