Information for People who will be Exhibitors or Vendors
at Planet Earth Party
NOTE: As our focus of Earth Day 2018 is plastic reduction, we ask that, if at all possible, you not utilize the following: Balloons, plastic decorations, plastic straws (except reusable), and land-fill give-aways, no bottled water, etc.
Food trucks: are responsible for providing garbage in front of their trucks.
We encourage display tables to be as fun and interactive as possible. If you are an information or display table, please be ready with options but also invite people to bring in things to find out if they are truly recyclable (e.g. the envelopes many teabags come in, envelopes with plastic windows, etc.)
Directions from Victoria.....take Highway 14 toward Sooke. Turn right (heading north) on Otter Point Road (third traffic light after bridge). Turn left on Eustace Road and the hall is on your left.
Tell us about yourselves and your business or group. How green are you? What is your vision for your business within the environment? Does your business reduce waste? Are you upcycling, doing something constructive with waste, or doing something constructive without any waste, making things local? On your application or in an email let us know something special that you are doing so we can showcase your efforts.
Zero Waste Sooke/Transition Towns Sooke,
Coordinator Marlene Barry, reflexology4you@gmail.com 250-884-9955
Exhibitor Application & Agreement
TERMS AND CONDITIONS
Exhibitor application and payment must be received by April 1st, 2018. Applications will be accepted beyond this date, if booth space is available.
Cancellation policy: prior to April 1, 2018, full refund of booth fee will be awarded. After April 1, 2018, minimum cancellation fee of 50% applies; partial refund of balance provided only if a replacement exhibitor can be found.
Wifi internet service is unavailable in the hall, however cellular service is good.
Exhibitors may bring shelves, tables, props etc. for booth or table space, these must remain within the confines of your allotted space.
Limited electricity available, must be requested at time of booth booking.
Exhibitor drop off and set up Sunday, April 22 8:30 a.m. All exhibits must be set up prior to opening at 10:00 a.m.
Most exhibitor space consists of an 8’ table. If you need booth space or have high backdrop banners, please let us know at time of booking so we can organize the floor plan accordingly.
All exhibitors must check-in at the registration table prior to set up.
Parking attendants will direct exhibitors to designated unloading zones
It is important to unload quickly to allow for the next exhibitor in line.
Once unloaded all exhibitors will be directed to alternate parking areas, leaving parking near the hall for attendees. Thank you!
OFFICIAL OPENING CEREMONY SUNDAY APRIL 22nd 10 AM
I/WE understand and hereby accept the terms and conditions of this agreement.
PRINT NAME: ________________________________________ DATE:_________________________
BUSINESS: ____________________________
SIGNATURE: _________________________________
Organization / Business:
Contact person(s):
Business phone: Cell phone or other:
Email:
Mailing Address
Description of business activity in booth:
Will you be serving or selling food? YES NO If YES, are you VIHA approved? YES NO
Please submit proof of FoodSafe Certification.
Do you require access to water? YES NO If YES, for what purpose?
If yes, please bring your own hose or approved containers.
Do you require electricity? YES NO If YES, for what purpose?
(Plugins are in limited supply in the building and will be provided on a first-come-first-serve basis. Bring your own extension cords.
Will you be selling product or services? YES NO If YES, what?
8’ TABLE space (with or without table provided) Vendors X $30 = $
Display/information ______ X $10 = $
Non-Profit ______ X $10 = $
BOOTH $30.00 per 8' X 8' space ______ x $30 = $
Outdoor space - 10’x10’ – Food Vendor, Country Market, etc. X $30 = $
Total $
(You may request multiple spaces, if available) Booth will be allocated upon receipt of payment in full
Are you willing and able to provide a raffle or prize item? YES NO Please describe:
Tables and chairs will be set up in advance. Should you not need a table in your allotted space, please let us know in advance. Tables may be shared.
Please return application and payment to;
Sooke Transition Town Society,
c/o Martin Bissig, Treasurer, 2358 Kemp Lake Road, Sooke, V9Z 0R3.
PAYMENT METHOD: CHEQUE CASH
Make cheques payable to Sooke Transition Town Society.
Mailing address is c/o Martin Bissig, Treasurer, 2358 Kemp Lake Road, Sooke, V9Z 0R3.
I have read and agree to the Terms and Conditions (Attached)
Signature Date
Zero Waste Sooke/Transition Towns Sooke,
Coordinator Marlene Barry, reflexology4you@gmail.com 250-884-9955
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